Invoice Approval Statues

1.     Not Required

Invoice does not require approval. Possible reasons include the following:

• The Use Invoice Approval Workflow feature is not enabled.

• The invoice was created by Expense Report Export from an expense report.

• The invoice is a recurring invoice and the Approval Workflow Required option

was not enabled for the template when the invoice was created.

• Invoice Approval Workflow processed the invoice and determined that no

individuals need to review and approve the invoice.

• The invoice existed before you enabled the Invoice Approval Workflow feature.

2.      Required. Invoice requires approval and has not been submitted for Approval.

3.      Initiated. This action starts the approval workflow and routes the invoice to the applicable approvers. The approval status on the invoice changes from Required to Initiated.

4.      Workflow Approved. Invoice was approved by all required approvers in the workflow.

5.      Manually Approved. An accounts payable processor manually approved this invoice by using the Force Approval feature.

Force Approve

You may have to force approve an invoice, for example, if an invoice must be paid immediately. Before you can select this action, you must have the appropriate privileges and enable the Allow force approval option on the Manage Invoice Options page. The approval status on the invoice changes to Manually approved.

6.      Rejected. Invoice was rejected by an approver. Workflow also sets invoices to this status when an approver and the approver's manager both fail to respond to requests for approval within the specified timeout period.

7.      Resubmit for Approval. Changes were made to the Invoice which would need to be reapproved hence Invoice will be resubmitted to the approval process.

You can resubmit an invoice for approval when:

·       The approval status on the invoice is:

o   Rejected

o   Withdrawn

o   Held from approval

o   Resubmit for approval

8.      Cancelled. An Invoice which has been Cancelled. The   invoice cannot be resubmitted to the approval process.

9.      Approved. An invoice which has been Finally Approved.

10.   Withdrawn. This action cancels all pending workflow processes and open notifications. The approval status on the invoice changes from Initiated to Withdrawn.

Hold

The Hold action delays the invoice approval. The approval status on the invoice changes from Required to Held from Approval. The invoice still requires approval before it can be paid, and you must initiate approval at a later time.

When you have invoice approvals enabled, any of the following changes to an invoice will trigger a reapproval. 

The approval status on the invoice is Workflow approved or Manually approved and at least one of the following invoice attributes has changed:

o   Invoice amount

o   Line amount

o   Distribution combination

o   Distribution set

o   Tax amount

o   Line added

o   Line canceled

Payables implementation of participant model

For invoice approvals configuration you need to use task FinAPInvoiceApproval. This task includes participants for both invoices and invoice requests.

Note: An invoice request is an invoice without a purchase order that's submitted through Oracle Fusion Supplier Portal and that's pending approval from the requester.