Manage
Invoice Options:
Invoice Entry and Matching Options
The
following table describes the invoice entry options. You can also set some of
these options on a supplier. The invoice options are used unless the supplier
has a different default value.
Option
|
On Supplier Setup?
|
Description
|
Require invoice grouping
|
No
|
Requires
you to enter the name of a group when creating an invoice.
|
Allow document category override
|
No
|
Allows
override of the invoice "document category" if the Sequencing By
ledger option is set to Ledger or Legal entity.
Caution:
If the ledger option is set to No Sequencing:
|
Allow adjustments to paid invoices
|
No
|
Lets
you cancel or add lines to paid invoices. In addition,you can undo a match to
a purchase order that's not finally matched and match the invoice to a
different purchase order.
Caution:
You can't modify distributions because accounting would be affected.
|
Allow remit-to supplier override for third-party
payments
|
No
|
Allows
override of the remit-to supplier name and address on invoice installments
for suppliers with third-party relationships.
|
Recalculate invoice installments
|
No
|
Recalculates
Installments during the invoice validation process.
|
Hold unmatched invoices
|
Yes
|
Applies
a Matching Required hold to invoices that aren't matched to purchase orders
or receipts.
Note:
You can set this option on a supplier to: Yes, No, Default from Payables
Options.
|
Receipt acceptance days
|
No
|
Specifies
the number of days to add to the goods received date when recalculating
installments.
|
Invoice currency
|
Yes
|
Provides
the default invoice currency.
|
Payment currency
|
Yes
|
Provides
the default payment currency.
|
Pay group
|
Yes
|
Provides
the default group used when paying invoices.
|
Payment priority
|
Yes
|
Provides
the default priority for paying invoices.
|
Payment terms
|
Yes
|
Provides
the default payment terms.
|
Terms date basis
|
Yes
|
Provides
the default basis for determining the terms date.
|
Pay date basis
|
Yes
|
Provides
the default basis for determining the pay date.
|
Accounting date basis
|
No
|
Provides
the default basis for determining the accounting date.
|
Budget date basis
|
No
|
Provides
the default basis for determining the budget date.
|
The
following table describes the options for matching invoices to purchase orders,
receipts, and consumption advice documents. You can also set some of these
options on a supplier. The invoice options are used unless the supplier has a
different default value.
Option
|
On Supplier Setup?
|
Description
|
Allow final matching
|
No
|
Lets
you perform a final match when matching to a purchase order, or when
adjusting a matched "invoice distribution".
|
Allow matching distribution override
|
No
|
Allows
override of the invoice distribution that's created from matching an invoice
to a purchase order.
|
Transfer PO distribution additional information
|
No
|
Transfers
"descriptive flexfield" information from the purchase order
distribution to the invoice distribution when you match to a purchase order.
Note:
If you enable this option, ensure that the "flexfield structures"
for the purchase order distributions and the invoice distributions are the
same.
|
Quantity tolerances
|
Yes
|
Provides
the default quantity-based tolerance set.
|
Amount tolerances
|
Yes
|
Provides
the default amount-based tolerance set
|
Invoice
options are settings and default values that control how invoices are processed
for an "invoice business unit". You set invoice options on the Manage
Invoice Options page.
Discounts
The
following table describes the discount options. You can set some of these
options on a supplier to: Yes, No, Default from Payables Options.
Option
|
On Supplier Setup?
|
Description
|
Exclude tax from calculation
|
Yes
|
Subtracts
tax from the invoice when calculating the discountable amount for an
installment.
Caution:
You can't set the discount allocation method option to Tax lines and single
distribution.
|
Exclude freight from calculation
|
Yes
|
Subtracts
freight from the invoice when calculating the discountable amount for an
installment.
|
Discount allocation method
|
No
|
Determines
how discounts are allocated across invoice distributions.
|
Always take discount
|
Yes
|
Takes
the available discount for a supplier, regardless of when you pay the
invoice.
|
Prepayments
The
following table describes the prepayment options.
Option
|
On Supplier Setup?
|
Description
|
Payment terms
|
No
|
Provides
the default payment terms for a prepayment.
|
Settlement days
|
Yes
|
Specifies
the number of days to add to the system date to calculate the settlement
date.
Note:
You can't apply a prepayment to an invoice until on, or after, the settlement
date.
|
Use distribution from purchase order
|
No
|
Builds
the distribution combination for the matched invoice distribution using
information from the supplier and purchase order. The prepayment distribution
on the supplier provides the "natural account" segment and the
purchase order distribution combination provides the rest of the segment
values.
|
Show available prepayments during invoice entry
|
No
|
Displays
the available prepayments during invoice entry.
|
Approvals
You can
use the invoice approval workflow to automate the invoice approval process. The
workflow determines if an invoice requires approval and if so, routes the
invoice to the approvers, who can then approve or reject the invoice.
The
following table describes the approval options.
Option
|
Description
|
Enable invoice approval
|
Sends
invoices through the approval workflow. Invoices can't be paid until they're
approved.
|
Require validation before approval
|
Sends invoices
through the approval workflow after the invoices are checked for completeness
by the validation process.
|
Accounting Preference
|
Choose
your accounting preference for the invoices.
|
Allow force approval
|
Allows
managers to override the workflow and manually approve invoices. For example,
you might want to force approve if the workflow doesn't complete, or you have
the authority to pay without using the workflow.
|
Interest
This
table lists the options you can set for interest on overdue invoices.
Option
|
On Supplier Setup?
|
Description
|
Create interest invoices
|
Yes
|
Calculates
interest on overdue invoices and creates interest invoices. You can set this
option on a supplier to: Yes, No, Default from Payables Options.
|
Minimum interest amount
|
No
|
The
minimum amount of calculated interest that sets the threshold for creating an
interest invoice. Interest invoices that do not meet the minimum interest
amount are not created.
|
Interest allocation method
|
No
|
Allocates
interest across invoice distributions.
|
Interest expense distribution
|
No
|
Identifies
the distribution combination used if allocating interest expense to a single
distribution.
|
Payment Requests
The
following table describes the payment request options.
Option
|
Description
|
Payment terms
|
Provides
the default payment terms.
|
Pay group
|
Provides
the default pay group used when paying a prepayment.
|
Payment priority
|
Provides
the default payment priority used when paying a prepayment.
|
Self-Service Invoices
The
following table describes the options you can set for invoices created through
Oracle Fusion Supplier Portal.
Option
|
Description
|
Limit invoice to single purchase order
|
Limits
an invoice to the schedules belonging to a single purchase order.
|
Allow invoice backdating
|
Allows
a supplier to enter an invoice for a date in the past.
|
Allow unit price change for quantity-based
matches
|
Allows
a supplier to enter a unit price on an invoice that's different from the unit
price on the purchase order.
|
Note: You
can use the Create Chart of Accounts, Ledger, Legal Entities, and Business
Units in Spreadsheet task to automate your invoice options setup.
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