Setup: Manage Invoice Options

Manage Invoice Options:



 


 


Invoice Entry and Matching Options

The following table describes the invoice entry options. You can also set some of these options on a supplier. The invoice options are used unless the supplier has a different default value.

Option
On Supplier Setup?
Description
Require invoice grouping
No
Requires you to enter the name of a group when creating an invoice.
Allow document category override
No
Allows override of the invoice "document category" if the Sequencing By ledger option is set to Ledger or Legal entity.
Caution: If the ledger option is set to No Sequencing:
  • A document category isn't assigned to the invoice.
  • You can't set this option or enter a document category on the invoice.
Allow adjustments to paid invoices
No
Lets you cancel or add lines to paid invoices. In addition,you can undo a match to a purchase order that's not finally matched and match the invoice to a different purchase order.
Caution: You can't modify distributions because accounting would be affected.
Allow remit-to supplier override for third-party payments
No
Allows override of the remit-to supplier name and address on invoice installments for suppliers with third-party relationships.
Recalculate invoice installments
No
Recalculates Installments during the invoice validation process.
Hold unmatched invoices
Yes
Applies a Matching Required hold to invoices that aren't matched to purchase orders or receipts.
Note: You can set this option on a supplier to: Yes, No, Default from Payables Options.
Receipt acceptance days
No
Specifies the number of days to add to the goods received date when recalculating installments.
Invoice currency
Yes
Provides the default invoice currency.
Payment currency
Yes
Provides the default payment currency.
Pay group
Yes
Provides the default group used when paying invoices.
Payment priority
Yes
Provides the default priority for paying invoices.
Payment terms
Yes
Provides the default payment terms.
Terms date basis
Yes
Provides the default basis for determining the terms date.
Pay date basis
Yes
Provides the default basis for determining the pay date.
Accounting date basis
No
Provides the default basis for determining the accounting date.
Budget date basis
No
Provides the default basis for determining the budget date.


The following table describes the options for matching invoices to purchase orders, receipts, and consumption advice documents. You can also set some of these options on a supplier. The invoice options are used unless the supplier has a different default value.


Option
On Supplier Setup?
Description
Allow final matching
No
Lets you perform a final match when matching to a purchase order, or when adjusting a matched "invoice distribution".
Allow matching distribution override
No
Allows override of the invoice distribution that's created from matching an invoice to a purchase order.
Caution: You can't override the distribution for a matched invoice if you accrue at receipt. You also can't override the distribution if the purchase order is projects-related, and the item destination for the purchase order distribution is inventory.
Transfer PO distribution additional information
No
Transfers "descriptive flexfield" information from the purchase order distribution to the invoice distribution when you match to a purchase order.
Note: If you enable this option, ensure that the "flexfield structures" for the purchase order distributions and the invoice distributions are the same.
Quantity tolerances
Yes
Provides the default quantity-based tolerance set.
Amount tolerances
Yes
Provides the default amount-based tolerance set



 


Invoice options are settings and default values that control how invoices are processed for an "invoice business unit". You set invoice options on the Manage Invoice Options page.


Discounts
The following table describes the discount options. You can set some of these options on a supplier to: Yes, No, Default from Payables Options.

Option
On Supplier Setup?
Description
Exclude tax from calculation
Yes
Subtracts tax from the invoice when calculating the discountable amount for an installment.
Caution: You can't set the discount allocation method option to Tax lines and single distribution.
Exclude freight from calculation
Yes
Subtracts freight from the invoice when calculating the discountable amount for an installment.
Discount allocation method
No
Determines how discounts are allocated across invoice distributions.
Always take discount
Yes
Takes the available discount for a supplier, regardless of when you pay the invoice.



 

 
Prepayments

The following table describes the prepayment options.
Option
On Supplier Setup?
Description
Payment terms
No
Provides the default payment terms for a prepayment.
Settlement days
Yes
Specifies the number of days to add to the system date to calculate the settlement date.
Note: You can't apply a prepayment to an invoice until on, or after, the settlement date.
Use distribution from purchase order
No
Builds the distribution combination for the matched invoice distribution using information from the supplier and purchase order. The prepayment distribution on the supplier provides the "natural account" segment and the purchase order distribution combination provides the rest of the segment values.
Show available prepayments during invoice entry
No
Displays the available prepayments during invoice entry.


Approvals

You can use the invoice approval workflow to automate the invoice approval process. The workflow determines if an invoice requires approval and if so, routes the invoice to the approvers, who can then approve or reject the invoice.


The following table describes the approval options.
Option
Description
Enable invoice approval
Sends invoices through the approval workflow. Invoices can't be paid until they're approved.
Require validation before approval
Sends invoices through the approval workflow after the invoices are checked for completeness by the validation process.
Accounting Preference
Choose your accounting preference for the invoices.
  • Account regardless of approval status: Account the invoices regardless of the approval status.
  • Require accounting before approval: Only invoices that are accounted are sent through the approval process.
  • Require approval before accounting: Only invoices that are approved are accounted.
Allow force approval
Allows managers to override the workflow and manually approve invoices. For example, you might want to force approve if the workflow doesn't complete, or you have the authority to pay without using the workflow.


Interest
This table lists the options you can set for interest on overdue invoices.
Option
On Supplier Setup?
Description
Create interest invoices
Yes
Calculates interest on overdue invoices and creates interest invoices. You can set this option on a supplier to: Yes, No, Default from Payables Options.
Minimum interest amount
No
The minimum amount of calculated interest that sets the threshold for creating an interest invoice. Interest invoices that do not meet the minimum interest amount are not created.
Interest allocation method
No
Allocates interest across invoice distributions.
Interest expense distribution
No
Identifies the distribution combination used if allocating interest expense to a single distribution.


Payment Requests
The following table describes the payment request options.
Option
Description
Payment terms
Provides the default payment terms.
Pay group
Provides the default pay group used when paying a prepayment.
Payment priority
Provides the default payment priority used when paying a prepayment.


Self-Service Invoices
The following table describes the options you can set for invoices created through Oracle Fusion Supplier Portal.
Option
Description
Limit invoice to single purchase order
Limits an invoice to the schedules belonging to a single purchase order.
Allow invoice backdating
Allows a supplier to enter an invoice for a date in the past.
Allow unit price change for quantity-based matches
Allows a supplier to enter a unit price on an invoice that's different from the unit price on the purchase order.

Note: You can use the Create Chart of Accounts, Ledger, Legal Entities, and Business Units in Spreadsheet task to automate your invoice options setup.














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