PPR - Payment Process Request

A payment process request is a group of installments submitted for payment. You can submit a payment process request on the Submit Payment Process Request page. You can also create a template on the Create Payment Process Request Template page and schedule the template to submit the payment process request later.

PPR process enables payment Administrator to select multiple invoices for payment by selection criteria and he can pause the invoice selection and payment build process. During the invoice selection review, payment manager can review the invoice selected; if the invoices were validated or approved and hence did not get included in the payment process request. He can add or remove the invoices in the Payment process and also can check the cash requirements for the full payment. Payment manager can also dismiss the individual documents or payments if necessary, and restart the payment build process.

There are four steps in the processing of a PPR.
a) Document selection
b) Build Payments
c) Format Payments
d) Confirm Payments

For each payment process request you can specify:

1.       Selection criteria

2.       Payment attributes

3.       Processing options

 

Tab 1: Selection Criteria

Selection criteria, such as invoice business unit, payment business unit, and payment priority determine which installments are selected for payment.
This table describes the fields on the Selection Criteria tab on the Submit Payment Process Request and Create or Edit Payment Process Request Template pages.

Selection Criteria	Description
Pay through date	Latest due date for an installment.
Pay from date	Earliest due date for an installment.
From payment priority	Lowest payment priority assigned to an installment.
To payment priority	Highest payment priority assigned to an installment.
Date basis	Basis for the date that affects installment selection and whether to take a discount.
Include zero amount invoices	Include invoices that have a zero amount due.
Pay groups	Invoice categorization for payment. The default setting includes all pay groups, but you can specify one or more pay groups.
Currencies	Currencies for invoices and payments. The default setting includes all currencies, but you can specify either one or more invoice currencies, or one or more payment currencies.
Business units	Business units for invoices and payments. The default setting includes all business units. If you specify: ·       A payment business unit, the selection process finds installments for the invoice business units that the payment business unit services. ·       An invoice business unit, the selection process finds installments for that invoice business unit.
Legal entities	Legal entity associated with an invoice. The default setting includes all legal entities, but you can specify one or more legal entities.
Supplier type	Supplier classification, such as tax authority or contractor.
Payment method	Method of payment for an installment.
Invoice conversion rate type	Type of rate that converts the invoice currency to the ledger currency.
Supplier or party	Supplier or party on an invoice.
Invoice group	User-defined name assigned to one or more invoices. Note: If you implemented centralized payment processing, the service provider setup and your business unit access affect the list of values in the Invoice Group field. The invoice groups are from the invoice business units that are serviced by the payment business units that you have access to.

Tab 2: Payment & Processing Options

1.       Payment Attributes

Specify payment details with attributes, such as payment date and payment process profile.

Note: Payment attributes don't affect installment selection.

2.       Processing Options “Settings That Affect Payment Process Request Processing”

The processing options for a payment process request determine the level of automation for that request. For example, you can set options that submit the request through to completion without stopping, or you can stop the request to review selected installments.
This table describes the options on the Processing Options tab on the Submit Payment Process Request and Create or Edit Payment Process Request Template pages.

Option	Description
Apply credits up to zero amount payment	Applies credits and creates a zero amount payment if the sum of the selected installments is negative after the installments are grouped for payment. Note: If you set this option and bank charges apply, the payment process request rejects the installments because they might reduce the payment amount less than zero.
Review installments	Stops the payment process request after selecting the installments. You can: ·       Review installments ·       Add or remove installments ·       Edit payment and discount amounts ·       Specify user conversion rates ·       Calculate withholding and interest
Review proposed payments	Stops the payment process request after grouping installments into payments and before building the payments.
Create payment files immediately	Creates payment files for the submitted request instead of waiting to combine payments from other requests into payment files.
Validation failure handling for documents	Specifies processing instructions for handling document validation failures.
Validation failure handling for payments	Specifies processing instructions for handling payment validation failures.

Note: If issues arise during payment processing that require your input, the process pauses, regardless of how the processing options are set.