Issue- Not able to delete or cancel AP Invoice

Issue: Not able to delete invoice in Account Payables

If AP invoice is following status can not delete the invoice data and system shown ""The action is not applicable for an Invoice in its current state" message.

The invoice is:

-Validated
-Matched to a purchase order or receipt
-Updated with a tax calculation
-Undergoing approval and doesn't have an approval status of Required or Not required

And, If document sequencing is enabled and voucher number is generated, then also cannot delete the invoice.

And also, Cancelled Invoices cannot be Deleted.

 

After Clicking “Yes”, Above invoice get deleted successfully from system.

Below invoice could not be deleted as it is not in “Incomplete” status.

 

Why can't I cancel an invoice?

The invoice is:

·       Fully or partially paid

·       On hold

·       Selected for payment

·       Matched to a purchase order with a status of Finally closed

·       Already canceled

·       Corrected by a credit or debit memo

Additional reasons that you can't cancel an invoice are as follows:

·       You applied a prepayment to the invoice.

·       Canceling the invoice reduces the billed quantity on the purchase order below zero.

What happens if I cancel an invoice?

Canceling an invoice sets invoice and installment amounts to zero, reverses invoice distributions, and reverses matches to purchase order schedules and distributions.
For invoices requiring budgetary control, canceling an invoice also reverses the expenditure funds consumed, and for matched invoices, restores the previously obligated funds for the purchase order.